Mom-umental Market — Market Details
Event and venue
- Event: Mom-umental Market.
- Date: May 1, 2027.
- Shopper hours: 9 a.m.–3 p.m., America/Indianapolis.
- Venue: IMMI Conference Center, 18880 East St., Westfield, Indiana 46074.
- Organizer / host: Hoosier Hometown Markets, LLC (HHM).
- Event contact: Lisa Schneider, lisa@hoosierhometownmarkets.com.
These Market Details apply only to this Event. Read them with the Standard Vendor Agreement and Standard Event Rules presented with the Application.
Applications and selection
HHM reviews each Event separately to maintain a balanced vendor mix. Applying does not guarantee acceptance or reserve a space. Application opening, closing and any waitlist dates are posted with the Application when HHM opens intake. Returning vendors are not guaranteed acceptance.
Provide complete business, contact and product information; three product photos and one booth photo; your preferred space; electricity and equipment needs; and any placement concerns. Identify heat or burning devices and any canopy or overhead structure. Mobile Food Vendors must disclose their setup dimensions and licensing status. Book vendors must submit a complete list of titles and authors for venue approval.
Booths, fees and included equipment
| Space | Vendor Fee |
|---|---|
| Standard 10′ × 10′ indoor booth | $100 |
| Double 10′ × 20′ indoor booth | $200 |
| Corner 10′ × 10′ indoor booth | $120 |
| Eight-foot table space, restricted as described below | $30 |
| Outdoor Food Truck/Trailer space | $0 |
The $30 eight-foot table space is available only to Junior Vendors (high school student or younger) or Vendors whose business is less than one year old when applying. Enter completed full years in business; a business less than one year old enters 0. A Vendor who does not qualify must select another space. Being open to alternative spaces does not waive these eligibility requirements.
- Tables: Vendor supplies their own tables, including the eight-foot table for the $30 option.
- Chairs: Vendor supplies their own chairs.
- Vendor-supplied equipment: Tables, chairs, clean table coverings, fixtures and displays. All equipment and merchandise must fit within the assigned space.
Indoor electricity, if requested and approved, is an additional $10. It is not available for outdoor Food Truck/Trailer spaces.
VIP Shopper Program participants receive $20 off a standard, double or corner booth. The $30 Junior/new-business table is not eligible for any VIP booth-fee discount. Offering a VIP shopper perk does not reduce that table price.
The approved space, applicable add-ons, discounts and final amount are reflected on Vendor’s invoice. Unless the invoice states otherwise, payment is due within five calendar days of the invoice date under Section 4.2 of the Standard Vendor Agreement. If the Vendor Fee is zero, no booth-fee invoice or payment is required.
Refunds, cancellations and Force Majeure are governed by Sections 4–5 of the Standard Vendor Agreement. Fees clearly identified as non-refundable on Vendor’s invoice are excluded from refunds as stated in that Agreement. These Market Details do not create a different refund policy. Send cancellation requests by email or other written notice to the Event contact above. Booth transfers require HHM’s prior written approval.
Schedule and access
- Check-in and setup: May 1, 2027, beginning at 6 a.m.; check in at HHM’s designated location before unloading or setting up.
- Ready for shoppers: May 1, 2027, by 9 a.m.
- Tear-down: May 1, 2027, beginning at 3 p.m.; no early tear-down unless HHM directs otherwise.
- Final departure: HHM provides the final-departure instructions to accepted Vendors before the Event. Remove all merchandise, equipment and trash before departing.
- Loading, unloading and parking: HHM provides designated routes, entrances, staging areas, parking locations and access instructions to accepted Vendors before the Event. Follow those instructions and keep aisles, exits and access points clear.
Event-specific venue rules
The IMMI requirements below supplement the Standard Event Rules.
- Electrical service: Indoor booths only, when requested, approved and paid: $10 for one standard 110–120V outlet per booth, with a maximum load of 5 amps / 600 watts. Higher capacity requires HHM’s express written approval. Bring properly rated extension cords; do not share outlets or exceed approved usage. No electrical service is available for outdoor Food Truck/Trailer spaces.
- Canopies and overhead structures: Permitted only when self-standing and entirely within the assigned booth. Notify HHM in advance. Do not attach anything to venue surfaces or block neighboring booths, aisles or exits.
- Venue conduct and access: The venue is smoke-free, drug-free and alcohol-free. No pets except service animals. No firearms except for law enforcement.
- Product restrictions: Products featuring alcoholic-beverage branding may not be displayed or sold. Book vendors must submit all titles and authors for venue approval; only pre-approved books may be sold, and the venue may prohibit unapproved materials.
- Booth use and cleanup: Keep the booth open, staffed and presentable throughout shopper hours. Cover tables on all four sides and keep stored items out of sight. Use freestanding decorations only; no tape, pins, staples, adhesives, glitter, confetti or scatter materials. Do not move venue furniture without permission. Leave the assigned space clean; Vendor may be charged for excessive cleaning or damage.
- Food-vendor coordination: Operate in the assigned outdoor location. Provide total setup dimensions, including tow vehicles, generators, ramps and attached equipment. Mobile Food Vendors must be licensed by the City of Westfield and are responsible for required permits, licenses and applicable fees. HHM provides placement and arrival instructions before the Event. Open flames are prohibited; small warming or heating equipment requires written approval from HHM and the venue.
Promotions
- Market Money: Vendors must accept valid Market Money at face value, follow check-in verification instructions and redeem it with HHM staff before leaving the venue on the Event date. Late redemption is not accepted.
- VIP discounts: Indoor participation is optional. Participating Vendors offer a perk or discount to VIP Shoppers; standard, double and corner booths receive the $20 booth-fee discount described above. The $30 Junior/new-business table receives no VIP booth-fee discount. Mobile Food Vendors must participate in the VIP Shopper Program.
- Raffle donations: Mobile Food Vendors must provide at least ten special coupons for door prizes as part of required VIP participation. Other raffle or giveaway participation is optional unless Vendor separately agrees to it.
- Other promotions: HHM provides any additional optional promotion instructions in pre-event communications. No additional mandatory promotion is created by these Market Details.
Acceptance
By accepting these Market Details and submitting, Vendor agrees to these Application Terms, the Standard Vendor Agreement and the Standard Event Rules presented for this Event.