Mom-umental Market — Market Details
Event and Venue
- Event: Mom-umental Market
- Date: May 1, 2027
- Shopper Hours: 9 a.m.–3 p.m. (America/Indianapolis)
- Venue: IMMI Conference Center, 18880 East St., Westfield, Indiana 46074
- Organizer: Hoosier Hometown Markets, LLC (HHM)
- Event Contact: Lisa Schneider, lisa@hoosierhometownmarkets.com
These Market Details apply only to this Event and supplement the Standard Vendor Agreement and Standard Event Rules presented with the Application.
Applications and Selection
HHM reviews applications individually to curate a diverse, high-quality mix of vendors. Applying does not guarantee acceptance or reserve a space, including for returning Vendors. Application deadlines and waitlist information, if applicable, are provided during the application process.
Vendors must provide complete business, contact, and product information, including three product photos, one booth photo, preferred space, equipment and electrical needs, and any placement concerns.
Additional disclosure requirements:
- Canopies, overhead structures, and heating equipment: Identify all proposed structures or devices.
- Food Trucks/Trailers: Provide complete setup dimensions and licensing status.
- Book Vendors: Submit a complete list of titles and authors for venue approval.
Booths, Fees, and Equipment
| Space | Vendor Fee |
|---|---|
| Standard indoor booth (10′ × 10′) | $100 |
| Double indoor booth (20′ × 10′) | $200 |
| Junior/new-business table space (8′ × 5′) | $30 |
| Outdoor Food Truck/Trailer space | $0 |
Space Eligibility
The $30 table space is reserved for Junior Vendors (high school students or younger) and businesses operating for less than one year at the time of application.
Vendors selecting this option must confirm their eligibility. Businesses less than one year old must enter 0 for completed years in business. Vendors who do not qualify must select another space type.
Optional Upgrades
- Corner Location — $20: Available for standard and double booths. Each approved upgrade provides one corner location, including for double booths.
- Indoor Electricity — $10 total: Available upon request and approval. Not available for outdoor Food Trucks/Trailers.
All upgrades are limited, subject to availability, and require HHM approval. Final pricing is confirmed on the Vendor's invoice.
VIP Shopper Discount
Vendors participating in the VIP Shopper Program receive $20 off per standard booth or $40 off a double booth.
The VIP discount applies only to standard and double booth fees. Table spaces, Food Trucks/Trailers, and optional upgrades are excluded.
Equipment
Vendors must provide their own tables, chairs, clean table coverings, fixtures, and displays, including the eight-foot table required for the $30 table space.
All equipment and merchandise must remain within the assigned space.
Invoicing, Payment, and Cancellation
Approved spaces, upgrades, and applicable discounts are reflected on the Vendor's invoice. Unless otherwise stated, payment is due within five calendar days of the invoice date, as provided in Section 4.2 of the Standard Vendor Agreement. No booth-fee payment is required for a $0 space.
Refunds, cancellations, and Force Majeure are governed by Sections 4–5 of the Standard Vendor Agreement, including any applicable non-refundable fees identified on the invoice.
Vendors must submit cancellation notices in writing to the Event Contact. Booth transfers require HHM's prior written approval.
Schedule and Access
| Activity | Date / Time |
|---|---|
| Vendor Check-In and Setup | May 1, beginning at 6 a.m. |
| Ready for Shoppers | May 1, by 9 a.m. |
| Market Hours | May 1, 9 a.m.–3 p.m. |
| Tear-Down Begins | May 1, at 3 p.m. |
Vendors must check in at HHM's designated location before unloading or setting up. Early tear-down is prohibited unless directed by HHM.
Accepted Vendors will receive loading, unloading, parking, and final-departure instructions before the Event. Vendors must follow designated access routes, keep aisles and exits clear, and remove all merchandise, equipment, and trash before departing.
Event-Specific Venue Rules
The following IMMI Conference Center requirements supplement the Standard Event Rules.
Electrical Service
Approved indoor electrical service includes one standard 110–120V outlet per booth, limited to 5 amps / 600 watts.
Vendors must use properly rated extension cords, remain within approved electrical limits, and obtain express written approval for higher-capacity needs. Sharing outlets is prohibited.
Canopies and Overhead Structures
Canopies and overhead structures must be disclosed in advance, be self-standing, and fit entirely within the assigned booth. Attachments to venue surfaces and obstructions to neighboring booths, aisles, or exits are prohibited.
Venue Conduct and Restrictions
- The venue is smoke-free, drug-free, and alcohol-free.
- Pets are prohibited except service animals.
- Firearms are prohibited except for law enforcement.
- Products featuring alcoholic-beverage branding may not be displayed or sold.
- Book Vendors may sell only titles approved by the venue.
Booth Presentation and Cleanup
Vendors must keep their booths staffed, open, and presentable throughout shopper hours.
- Cover tables on all four sides and conceal stored items.
- Use freestanding decorations only.
- Do not use tape, pins, staples, adhesives, glitter, confetti, or scatter materials.
- Do not move venue furniture without permission.
- Leave assigned spaces clean and free of trash.
Vendors may be charged for excessive cleaning or damage.
Food Trucks and Trailers
Food Trucks/Trailers must operate in their assigned outdoor locations and provide complete setup dimensions, including tow vehicles, generators, ramps, and attached equipment.
Mobile Food Vendors must be licensed by the City of Westfield and obtain all required permits and licenses at their own expense.
Open flames are prohibited. Small warming or heating equipment requires prior written approval from HHM and the venue.
Promotions and Shopper Programs
Market Money
All Vendors must accept valid HHM Market Money at face value, follow verification instructions, and redeem it with HHM staff before leaving the venue on the Event date. Late redemption is not accepted.
VIP Shopper Program
VIP participation is optional for all Vendors except Food Trucks/Trailers, which are required to participate.
Participating Vendors must provide a special discount, offer, or perk exclusively for VIP Shoppers. Vendors may design an offer that works best for their business.
Eligible booth-fee discounts are described in the Booths, Fees, and Equipment section.
Raffles and Giveaways
Food Trucks/Trailers must provide at least ten special coupons for door prizes as part of their required VIP participation.
All other raffle or giveaway participation is optional unless separately agreed upon by the Vendor.
HHM may communicate additional optional promotional opportunities before the Event.
Acceptance
By submitting the Application, Vendor acknowledges and agrees to these Market Details, the Standard Vendor Agreement, and the Standard Event Rules presented for this Event.